By On Oct 07, 2019 Free Templates
Business reports have more in common with cakes than you might think. If they both look professionally made (written) and have great ingredients (content), it is hard to say no. Carefully-made cakes and business reports can be a joy to consume. And whether you need to write this business report for your job or as part of a language exam, it is a fantastic opportunity to impress. By paying attention to both the words in your report and the presentation (how it looks), you can prove that you are a good writer to your boss or to the examiner grading your paper. So we are going to help you write an irresistible business report by providing six simple guidelines.
Whoever the reader is, they probably want to focus on the facts, not on your interpretation of the facts. If the reader is your boss, this is a good chance for you to impress with your level of objective analysis. If the reader is the examiner grading your paper, your goal is to prove that you have the language skills to pass the test. To keep the purpose of the report in mind, make a plan before you start writing. If you dont have the time to write a full draft, try to focus on the main ideas you need to include. In an exam, you are given a task and you must make sure you include information about all the sections of the task. In real life, you also need to follow the instructions of the person having you write the report.
Since the reader is probably somebody higher up, so you should try to use a neutral tone, maybe even a formal one. Here are two language tricks you can use to help achieve a formal tone. Use the passive voice to shift focus from the person performing the action to the action itself. Here, the passive voice is used to keep the tone impersonal and therefore more formal. We dont want to focus on the person performing the action (the person who needs to make the changes). Instead, the passive voice focuses on the action (the fact that changes need to be made). Include a standard top section, This is a section that most people forget about when writing a report, especially if they write it on paper (not on a computer) as part of an exam. The standard top section is provided automatically when you write an email. It is helpful to include a top section in reports, as well as in proposals and memos, because the reader sees at a glance who the report is addressed to, who wrote it, when it was written and what it is about.
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