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Business reports are not the same as sending an email or writing a formal letter. What are they for? A good business report describes a present or past situation in an objective way. Objective means that the report states facts, not an opinion. It is called a “report” because it “reports on” something. Pay attention—sometimes you may be asked to give your own opinions and recommendations. However, you should do this in just one section of the report. Remember, a report is not an essay. It is not about what you think, it is about an objective situation which you need to present clearly.

You could open up Google doc, record your metrics and make a few points of analysis, send it to your team and call it a day. But is that the most effective way to report on your findings? Many people may not even read those types of reports. Not to mention, a plain old report probably wont impress stakeholders. As a consultant, its also important to brand yourself (and stand out from your competition). And then there is the ever-important need to create buy in from stakeholders and convince them of your recommendations. That is why it pays to make your reports as engaging as possible. That means visualizing data, processes, and concepts to make them easier to understand and more fun to look at.

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But dont forget about clarity! Sometimes really long and complex sentences are difficult to read. If it is not clear to you, it is probably not clear to the reader. English grammar is a complex and sometimes confusing topic, so do not hesitate to ask for help when learning English grammar and using it in your business writing. If you are currently in the United States, then you can use Wyzant to find an English grammar tutor or an English writing tutor near you. That is correct—there are tutors just for grammar and writing, and native English speakers need them too! Spellcheck may seem like the best invention ever when you are writing reports as part of your job. Remember that spellcheck tools cant find all mistakes, though. Also, you may want to use special sites that help check spelling—but you cant use them in exams! What you can do, however, is avoid using words if you are not sure of their spelling. You want to show your strengths, not your weaknesses. Naturally, when you prepare for the exam, you are going to stop and check the correct spelling in a dictionary. But during the exam, use a synonym if you are unsure.

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